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Executive Administrator

This position is for a part-time Executive Administrator for the non-profit Institute for Mindful Leadership ( The Executive Administrator will work directly for the leadership team and will handle multiple responsibilities including the following:

    • Administration and management of all areas of executive support.
    • First point of contact for clients and instructors.
    • Plan and schedule meetings, conferences and appointments for the executive team.
    • Actively participate in projects and meetings. Responsible for distributing agenda, compiling and distributing meeting notes, and setting up related follow-up meetings.
    • Travel arrangements and preparation of itineraries and coordinating of logistics.
    • Draft letters and documents; and collect information.
    • Prepare, edit and distribute correspondence and meeting notes.
    • Organize and maintain files and records.
    • Support Open Enrollment Events
    • Investigate appropriate venues
    • Work with Instructors and venue to support event
    • Doodle polls, Zoom or Skype Video calls
    • Support Team Calendar/Emails/Monthly meetings
    • Create Meeting Minutes for Instructors/Board
    • Work with Marketing to create Monthly Newsletter
    • Support Executive Directors Travel and logistical needs
    • Modify and distribute Form letters for retreats and workshops
    • Maintain Constant Contact mailing list


    • Excellent interpersonal skills
    • Strong computer skills, especially Office 365.
    • Bachelor’s degree.
    • 5 to 10 years of executive-level administrative experience
    • Ability to be flexible, manage time efficiently and prioritize deadlines.
    • Strong organizational skills and proven ability to work independently.
    • Strong professional maturity and judgment.
    • Excellent attention to detail
    • Strong self-starter with a “can do” attitude in addition to a flexible approach.
    • Enthusiasm for the mission of the Institute


    • Part-Time Employee 18-20 hours
    • Location – Franklin Lakes NJ (periodically) and Telecommute
    • Compensation – commensurate with experience
    • Benefits –
    • Vacation – 3 weeks (part-time)
    • All Federal Holidays
    • No health care benefits available (small non-profit organization) Interested candidates can submit their CV/Resume to